Clinical notes and markings for aesthetic clinics
Bring notes, photographs, anatomical markings and treatment forms together. Keep consent and script status, device settings and product use in view, with the context practitioners need before, during and after treatment.
At a glance
A consultation is more than a text note. It is knowing what the patient has completed, reviewing their photos, recording markings and device settings, and capturing the product used. DappleOS brings that work together on iPad or computer, so the record reflects what happened in the room.
Place a mark on the interactive face and record its anatomical region, product and quantity.
See script status, completed consent, patient forms and required photos beside the treatment.
Record device settings in treatment-specific forms, with previous values in view.
Connect product scanning, batch details and recorded quantities with the treatment note.
Bring patient-specific prompts, assessment findings and the current plan into the conversation.
Keep photographs and recorded movement with the treatment context.
Injectable script requests
For nurses completing a note, the injectable script card shows whether a valid script covers the selected treatment. Request a script from the note when needed, for your clinic’s prescriber to review.
Explore script statusOn iPad or computer
Use DappleOS on iPad beside the treatment chair or on a computer at your desk. Keep the patient’s forms, photos, markings and treatment details together, with Apple Pencil for precise markings and drawing on iPad.
Before treatment
Is the script in place? Has the patient completed their consent and forms? Are the required photos captured? DappleOS brings those statuses into the treatment record, so your team can see what is complete and what needs attention.
Start the visit knowing what’s complete and what still needs attention.
“Before treatment, I want the essentials in view: a current script where required, completed consent, the latest patient forms and the required photos. A comprehensive record should also capture what was done and the practitioner’s reasoning. That is the foundation of a defensible clinical note.”
Injectable script status
For nurses completing a clinical note, the injectable script card shows whether a valid script covers the selected treatment. See what’s in place and request a script when one is needed.
A script is in place
A script is needed
Interactive anatomical markings
Place a mark on the interactive face and DappleOS identifies its anatomical region. Keep the location, product and recorded quantity together, with the tools to review and adjust the detail.
Marks map to the muscle or fat-pad regions in the selected diagram. Choose the intended region where areas overlap, or reassign it when needed.
Use the available needle, cannula and drawing tools, with diagram selection and zoom to work at the right level of detail.
Charge by unit or treatment area while retaining the detail of what was used. Your clinic’s treatment and product configuration connects the recorded quantities with the appropriate billing items.
Prepare an itemised estimate from the note, review amounts or ranges, then display or send the configured consent form for the patient to review and sign.
Forms for every treatment
Dermapen, Hydrafacial, Cutera Genesis, Moxi and the other treatments you offer. Build practitioner forms around what your team needs to record, with your own questions, dropdown options and checkboxes. Keep dated previous values in view to review and copy.
Choose the text fields, dropdowns, checkboxes and conditional questions your team needs for each treatment. The Cutera Genesis example shows one configuration; your clinic defines its own.
Review earlier entries in context, then deliberately copy, check and adjust values for the current visit. Saving the note records the completed settings form in the patient’s form history, retaining the form version used.
Your clinic defines the fields and options for each treatment. Choose your questions, dropdown options, checkboxes and when follow-up fields appear.
Choose the views and expressions your team needs to capture, such as Rest, Frown, Raise and Smile.
Photos and videos
Configure the photo views and expressions your clinic requires, such as rest, frown, raised brows and smile. Keep dated photos with the treatment record, and use short videos in the native app to record muscle movement before and after treatment.
Product capture and traceability
Scan a registered product barcode and connect the product to the treatment. Review batch and expiry details, record the quantity used, then save the note to update the configured stock workflow.
Where the location adjusts stock from notes, saving records the stock change. Scanning identifies the product; the saved usage drives the movement.
Bring product identity, batch, expiry and usage into the record at the point of treatment.
Patient context and opportunities
See patient-specific prompts in the treatment card, with the assessment and current plan close by. Review the reason behind a prompt, discuss what matters to the patient and decide what belongs in their plan.
AI ambient listening and practitioner review
Let the conversation become a transcript, then a structured DappleAI draft. Keep the patient’s social history and preferences in context, from shift work to the routine that fits their day. Review, edit and save the note yourself.
From the note to the follow-up
Add a personal message in the note to accompany your clinic’s treatment-specific aftercare. DappleAI can help draft that message for your review, while your configured automation brings it together with the clinic’s aftercare instructions.
Assessments and recommendations
Review recorded assessment activity and recommendations added to treatment plans by clinician and month. Filter by location to see how the workflow is being used across your clinic.
Trust and compliance
Keep practitioner judgement, access and clinic configuration clear throughout the workflow, from the first check to the saved treatment record.
Feature availability depends on your plan, enabled features and access permissions.
Ahpra and National Boards
Keep consent and patient forms alongside the treatment. Review the non-surgical cosmetic procedure guidance that applies to your profession.
Read practitioner guidanceMedical Board of Australia
Bring the practitioner’s notes, treatment details, images and dated changes together to support the record-keeping expectations in Good medical practice.
Read the code of conductTherapeutic Goods Administration
Keep recorded product, batch and expiry details with the treatment, so your team has that context when reviewing TGA product alerts and recalls.
Explore TGA safety noticesYour clinic applies the guidance relevant to each practitioner and treatment. Clinical decisions and compliance remain with your team. DappleOS is not endorsed by these regulators.
Before you start
Explore the details that make a treatment record work for your clinic.
The note connects treatment text, anatomical markings, photographs, product use and practitioner forms with the patient’s medical context. Script status, consent, required patient forms and photo capture each remain visible alongside the treatment. Assessment findings, patient-specific prompts and the current plan give the practitioner context for the next conversation.
When a practitioner places a mark on the interactive face, DappleOS maps its position to the anatomical regions in the selected diagram. The practitioner can choose the intended region where areas overlap or reassign it. Detection describes the location of a practitioner-placed mark; it does not analyse a patient photograph or recommend treatment.
Yes. Products configured to bill from the face map use the recorded units for their billing quantity. For area-based pricing, the configured treatment-option charge can remain in place while actual product use is recorded separately. A product configured as a consumable can track usage without adding another customer charge.
Yes. Attach a practitioner-only settings form to a treatment. It appears in the treatment card with configured fields, conditional questions, dated previous values and a copy-last action. Review and adjust the values for the current visit, then save the note to record the completed form in the patient’s history. These forms are separate from patient consent.
Practitioners can see required forms, review completed forms, and display or send outstanding ones from the note. For a form containing financial consent, prepare the itemised estimate and review amounts or ranges before sending. The patient reviews the financial summary and signs the configured form’s separate signature field. Each consent, form and script keeps its own status.
Scanning identifies a registered product so it can be linked to the treatment. Review its details and record the quantity used. Where the location is configured to adjust stock from notes, saving the note records the stock movement. Draft product usage, saved stock movements, billing items and payment remain separate parts of the workflow.
AI does not make clinical decisions. AI ambient listening produces a draft only. The practitioner reviews the transcript and draft, deliberately inserts text into the note, edits and approves the content, then explicitly saves it. Saves retain note versions and later edits are flagged. Only the author can edit an eligible note, on the calendar day it was created in the note’s location timezone. It becomes read-only at local midnight, rather than after a rolling 24 hours. A newer save from another device prompts a conflict check.
Yes. Add a personal message in the note to accompany the clinic’s treatment-specific aftercare. DappleAI can help draft the personal message from the note for your team to review and edit. The aftercare instructions come from content configured for the treatment or treatment option, and the clinic’s automation controls the follow-up workflow.
Ask about a specific part of the treatment record, or talk it through with our team.
